The procedure for registration of individuals and legal entities to whom consular services are provided

Registered with the Ministry of Justice of the Republic of Tajikistan on 18 September 2015, No. 794
Approved by Order of the Minister of Foreign Affairs of the Republic of Tajikistan of 19 August 2015, No. 385

1. GENERAL PROVISIONS

1. The Procedure for the registration of natural and legal persons to whom consular services are provided (hereinafter – the Procedure) regulates the rules of registration, re-registration, record-keeping and execution of the registration sheet carried out by the Main Consular Department of the Ministry of Foreign Affairs of the Republic of Tajikistan (hereinafter – the Main Consular Department) and determines the retention and analysis of information on registered and re-registered persons.

2. The main terms used in this Procedure:

- registration – an entry concerning natural persons who are not individual entrepreneurs, legal entities, and individual entrepreneurs, branches and representative offices of foreign legal entities in the Republic of Tajikistan and international public associations (hereinafter – applicants) in the Main Consular Department;

- re-registration – repeated registration of legal entities, individual entrepreneurs, branches and representative offices of foreign legal entities in the Republic of Tajikistan and international public associations;

- record-keeping – the collection and analysis of information on registration and re-registration, as well as on the provision of consular services to applicants by the Main Consular Department;

- registration sheet – the approved form of a document (in accordance with Annex 1) which is issued to applicants and is the basis for the provision of consular services at the Main Consular Department.

3. Registration and re-registration are required for the provision of the following consular services:

- issuance of visa support and a visa of the Republic of Tajikistan;

- consular legalization and apostille of documents and acts;

- affixing of the ink stamp “хизматӣ” for travel to the People’s Republic of China.

4. Consular services are provided without registration to the Executive Office of the President of the Republic of Tajikistan, the Office of the Majlisi Milli and the Office of the Majlisi Namoyandagon of the Majlisi Oli of the Republic of Tajikistan, the Constitutional Court of the Republic of Tajikistan, the Supreme Court of the Republic of Tajikistan, the Supreme Economic Court of the Republic of Tajikistan, the Prosecutor General’s Office of the Republic of Tajikistan, the Council of Justice, ministries, state committees, bodies under the President of the Republic of Tajikistan and the Government of the Republic of Tajikistan, the National Bank of Tajikistan, local executive bodies of state power, diplomatic missions, consular institutions and international organizations accredited in the Republic of Tajikistan.

5. Consular services are not provided to applicants who have not undergone registration or re-registration in accordance with this Procedure.

6. For registration and re-registration at the Main Consular Department a consular fee is charged in the amount established by the legislation of the Republic of Tajikistan.

2. PROCEDURE FOR REGISTRATION AND THE PERIOD OF ITS VALIDITY

7. For registration for the issuance of visa support and a visa of the Republic of Tajikistan the following documents are submitted:

a) For natural persons:

- an application;

- a copy of the passport;

- a copy of the Certificate of assignment of a taxpayer identification number;

- a receipt for payment of consular fees for registration.

b) For international public associations:

- a petition with the seal and signature of the head;

- a copy of the certificate of registration in the Republic of Tajikistan;

- a power of attorney on the appointment of a representative at the Main Consular Department;

- a certificate on the field of activity;

- a copy of the Certificate of assignment of a taxpayer identification number;

- a receipt for payment of consular fees for registration;

c) For legal entities and individual entrepreneurs:

- a petition with the seal and signature of the head;

- notarized copies of the constituent documents of the legal entity;

- a copy of the certificate of registration of the legal entity and of the individual entrepreneur;

- a copy of an extract from the Unified State Register of registration of legal entities;

- a copy of the Certificate of assignment of a taxpayer identification number;

- a copy of a licence for activity related to the employment of citizens of the Republic of Tajikistan outside the Republic of Tajikistan, and activity related to the employment of foreign citizens in the territory of the Republic of Tajikistan (for legal entities);

- copies of licences which, in accordance with the legislation of the Republic of Tajikistan, are issued for the conduct of licensed types of activity by legal entities and individual entrepreneurs;

- a copy of the passport of the head of the legal entity or of the individual entrepreneur;

- a specimen of the letterhead, seal and signature of the head of the legal entity or of the individual entrepreneur or of the person replacing him;

- a power of attorney on the appointment of a representative at the Main Consular Department;

- a certificate from the Tax Committee under the Government of the Republic of Tajikistan or its territorial bodies on the absence of arrears of the legal entity and of the individual entrepreneur;

- a plan for attracting foreign specialists;

- a receipt for payment of consular fees for registration.

8. For registration for consular legalization and apostille of documents and acts the following documents must be submitted:

a) For natural persons:

- an application;

- a copy of the passport;

- a copy of the Certificate of assignment of a taxpayer identification number;

- a receipt for payment of consular fees for registration

b) for international public associations:

- a petition with the seal and signature of the head;

- a copy of the certificate of registration in the Republic of Tajikistan;

- a copy of the certificate of assignment of a taxpayer identification number;

- a power of attorney on the appointment of a representative at the Main Consular Department;

- a certificate on the field of activity;

- a receipt for payment of consular fees for registration;

c) For legal entities and individual entrepreneurs:

- a petition with the seal and signature of the head;

- a copy of the certificate of registration of the legal entity and of the individual entrepreneur;

- a copy of an extract from the Unified State Register of registration of legal entities;

- a copy of the Certificate of assignment of a taxpayer identification number;

- a receipt for payment of consular fees for registration.

Note: Foreign legal entities, their representative offices or branches that have not undergone state registration of legal entities in the Republic of Tajikistan may be provided with the consular services provided for in this paragraph without registration at the Main Consular Department.

9. For registration for affixing of the ink stamp “хизматӣ” for travel to the People’s Republic of China, legal entities must submit the following documents:

- a petition with the seal and signature of the head;

- the documents provided for in subparagraphs 2–5, 7, 10–11 and 14 of subparagraph “c” of paragraph 7 of these Rules;

- a licence for tourist activity.

10. The documents specified in paragraphs 7–9 of these Rules are submitted in electronic form (on compact discs) and in paper form.

11. Registration is completed within 5 working days from the date of submission of the documents provided for in paragraphs 7–9 of these Rules.

12. The period of validity of the registration sheet, from the date of its execution, is one year and is confirmed by a signature and a seal.

13. In the event of loss of the Registration sheet by the applicant, a new Registration sheet is issued after a written application within 5 working days with the inscription “duplicate”.

14. An application for registration is refused in the following cases:

- incomplete submission of the documents provided for in paragraphs 7–9 of these Rules;

- submission of knowingly false information or forged documents;

- if the responsible person has a power of attorney for more than one company.

15. In the event of liquidation, cessation of activity or reorganization, legal entities and individual entrepreneurs are obliged to inform the Main Consular Department thereof within 10 days. The Main Consular Department withdraws the Registration sheet and cancels its registration number.

3. PROCEDURE FOR RE-REGISTRATION

16. Legal entities, individual entrepreneurs, branches and representative offices of foreign legal entities in the Republic of Tajikistan and international public associations are re-registered once a year at the Main Consular Department of the Ministry of Foreign Affairs.

17. Re-registration is required for the provision of the consular services provided for in subparagraphs 1 and 3 of paragraph 4 of these Rules.

18. Documents for re-registration must be submitted within one month before the expiry of the period of validity of the Registration sheet.

19. The following documents are submitted for re-registration:

- the Registration sheet;

- an annual report on the quantity of the used quota for attracting foreign labour to the Republic of Tajikistan;

- the documents provided for in subparagraphs 1, 6, 7, 9–14 of subparagraph “c” of paragraph 7 of this Procedure.

4. RECORD-KEEPING AND ANALYSIS OF INFORMATION

20. The Main Consular Department, on the basis of the documents submitted, completes the approved form of a certificate in accordance with Annex 2 to this Procedure.

21. Information on registration is entered in the Electronic Register in accordance with Annex No. 3 to this Procedure.

22. The Electronic Register is open and is posted on the official website of the Ministry of Foreign Affairs of the Republic of Tajikistan.

23. The Main Consular Department analyses the consular services provided according to the following criteria: the number of applications, the type of services, the number of granted and refused applications.

24. The provision of paragraph 23 also applies to the bodies specified in paragraph 4 of this Procedure.